Divisions : Administration

Shipping-Receiving and Moving

General Information

Welcome to the Medical Shipping-Receiving and Moving Department for the University of Miami Miller School of Medicine. This site will help users familiarize themselves with the services provided to the University community, and be a useful guide for procedures to expedite requests for these services.

Location Information:

Rosenstiel (RMSB) Building
1600 NW 10th Avenue, Room 1069
Miami, Florida 33136

Hours of Operation:
Monday – Friday from 8:30am – 5:00pm

Loading Dock Hours of Operation:
Monday – Friday from 8:30am – 4:30pm

Shipping-Receiving and Moving Services

Ethyl Alcohol

Ethyl Alcohol is dispensed once a week on Wednesdays.

To request ethyl alcohol please use the following LINK.

IMPORTANT: Please note that no requests will be fulfilled without accurate and complete documentation.

  1. Departments should CLICK HERE to download and complete the required “IDR Form”.
  2. Once the IDR form is completed, visit our online web request site at CLICK HERE and be sure to upload/attach your completed “IDR Form” upon submittal.
  3. Requestor should receive a request number once step 2 is completed.

Please note that if your request was for 95% alcohol, your approved containers must be taken to The Shipping & Receiving office by Tuesday of any week for disbursement the following day. If your request was for 100% alcohol, your approved order will be delivered to you.

Pricing:

  • 95% which is 190 proof sold at $8.00 per gallon with approved containers
  • 100% which is 200 proof comes in 5-gallon pails and sold at $65.00 per pail
  • 100% which is 200 proof comes in 24 pints cases and sold at $55.00 per case

Receiving Merchandise

Receiving will receive and sign for merchandise from freight companies with the correct address of 1600 NW 10th Avenue and a valid Purchase Order number (PO). Receiving does not sign for UPS, FedEx, FedEx Ground, Pony Express, Airborne Express, or any other express company. These companies are required to deliver directly to the department receiving the package(s). Further, Receiving does not sign for any merchandise that requires refrigeration or any package(s) that contains dry ice.

Shipping-Returns

Returns are as follows:

Each department is required to package their merchandise, label the box, and bring it to Receiving.
In cases where boxes are too heavy, you may contact Receiving for pickup.

  1. Departments should CLICK HERE to download and complete the required “IDR Form”.
    IDR should contain the follow information:
    Account number
    Shipping address
    Return address/contact information
    Insurance information (coverage in the event that the package is lost.)
  1. Once the IDR form is completed, visit our online web request site at CLICK HERE and be sure to upload/attach your completed “IDR Form” upon submittal.
  2. Requestor should receive a request number once step 2 is completed.

We utilize FedEx ground service for outbound shipments. Federal Express is used to ship Overnight and Second Day packages that may need to arrive at its destination ASAP.

Delivery of Regular Merchandise

Receiving delivers general merchandise received within two working days of receipt. For an inquiry regarding an order, please provide the following information:

• Purchase Order Number
• Name of Carrier
• Date package was signed for and by whom

Dry Ice from Airgas

Dry Ice deliveries are on Monday’s and Wednesday’s. If a holiday falls on a regular delivery date then the ice will come the following day. If you do not receive your dry ice on the designated day, please call Airgas at 954-441-4140 to inquire about the shipment.

Equipment and Special Deliveries

Equipment such as incubators, fume hoods, freezers, sterilizers, and centrifuges are delivered by the Moving Department within 2 days of receipt unless other arrangements are made for storage. Contact the receiving office ahead of time for special deliveries such as Robots, events equipment, and specialized pieces to allow for any needed accommodations. Work orders must be provided for handling and time spent delivering items.

Moving Services

The Shipping-Receiving and Moving Department provides moving services to the entire University community. We move furniture, all types of equipment, boxes, computers, etc. There are some exceptions to freezers that are not empty and must be moved with its contents, these will be moved by Air-Eze.

Air-Eze also moves regular freezers for a cost that is higher than our moving department. This will ensure that if the equipment is damaged while in transit, they will fix it. However, if a department would prefer the movers to move their freezers because it is more cost effective, a waiver must be signed before the moving department can move the equipment indicating their approval and supervision of the move.

Scheduling a Move

1. Visit our online web request site at CLICK HERE.
2. The request must include full details about the move including the location and any other pertinent information that may be used by UM Moving department to determine the logistics of the move.
3. Upon receipt of a work order, we will notify requestor(s) as to the status of the scheduled move.

We required two-week notice for larger moves and one-week notice for smaller moves. Please note that such notification does not guarantee your move will be completed within a week.

Packing Supplies

Boxes are available to departments for packing. When folded, boxes have a dimension of 18” x 12” x 10” and 24” x 12” x 10”. The small boxes are $2.00 and the large are $2.50. We also provide bubble wrap and tape as required for a small fee.

Moving Charges

Movers typically work in teams of two and for larger moves, we use teams of four or more depending on the job. The department charges $32.00 per hour, per person. There is a truck charge of $20.00 per hour for jobs requiring a truck. Estimates are provided upon request.

Cancellations

We recommend that you call 305.243.6375 or email Shazada Hosein and Leo Martinez 24hrs in advance to let us know you would like to cancel a previously scheduled move. If moves are not canceled in advance, there will be a minimum of 1 hour charged to the order. For projects with delays with respect to inspections and/or code violations that require more time should be communicated to the Moving department so that changes can be made ahead of time.

Emergencies

Should there be an emergency the department should contact our office immediately. If the emergency can be accommodated the movers will do the job. If we cannot accommodate the emergency, we will call in an outside vendor to do the job so that the needs of the department(s) are met.

The costs for doing emergencies with UM movers are $48.00 per hour, per person. The outside vendor(s) varies and have a minimum of 4 hours regardless of the actual work/job.

Customer Service

For prompt, courteous service, departments are required to submit work orders online and upload any supporting documentation here: CLICK HERE

To make an inquiry please call the service desk at 305-243-6375